ClockedSum

Time card calculator

Your week's hours from clock-in and clock-out times, with breaks and overtime.

Example values, change them. The answer updates as you type.

41:00 h Full breakdown below
Hours this week
41:00 h
That's 41.00 in decimal hours; 1.00 hour is overtime (over 40 in the week).
41.00 Decimal hours
1.00 Overtime hours
$747.00 Pay before tax

Checked by JunaydMethod and sources

41.00 hours: regular and overtime

  • Regular 40.00 h
  • Overtime 1.00 h

Breaks under 20 minutes are paid time; enter only unpaid meal breaks.

You worked 41:00 h this week, 1:00 h of it overtime.

How do I calculate hours worked?

To calculate hours worked on a time card, subtract each shift's start time from its end time, then take off unpaid meal breaks. Add the days together for the week; a shift that ends after midnight counts on the day it started. Our example week comes to 41 hours.

How we worked it out

  1. Monday: 9:00 AM to 5:30 PM = 8:30, less a 30-minute break = 8:00
  2. Tuesday: 9:00 AM to 5:30 PM = 8:30, less a 30-minute break = 8:00
  3. Wednesday: 8:30 AM to 6:00 PM = 9:30, less a 30-minute break = 9:00
  4. Thursday: 9:00 AM to 5:30 PM = 8:30, less a 30-minute break = 8:00
  5. Friday: 9:00 AM to 5:30 PM = 8:30, less a 30-minute break = 8:00
  6. Week: 8:00 + 8:00 + 9:00 + 8:00 + 8:00 = 41:00 (41.00 hours), 1.00 hour over 40
  7. Pay: 40.00 h × $18.00 = $720.00; 1.00 h × $27.00 = $27.00; total $747.00

Paid and unpaid breaks

Under federal rules, rest breaks of 5 to about 20 minutes are paid time, so leave them in. Enter only meal breaks of usually 30 minutes or more, when you're fully off duty.

Overtime on a time card

Hours over 40 in a workweek are overtime at time and a half under federal law. This card works out overtime for the week you enter; for daily overtime in your state, use the Overtime calculator.

Worked examples

A 41-hour week at $18 an hour

Hourly rate $18Monday start 9:00 AMMonday end 5:30 PMMonday break 30 minTuesday start 9:00 AMTuesday end 5:30 PMTuesday break 30 minWednesday start 8:30 AMWednesday end 6:00 PMWednesday break 30 minThursday start 9:00 AMThursday end 5:30 PMThursday break 30 minFriday start 9:00 AMFriday end 5:30 PMFriday break 30 min

You worked 41:00 h this week, 1:00 h of it overtime.

Hours this week
41.00
Overtime hours
1.00
Pay before tax
$747.00

An overnight shift, 10 PM to 6 AM

Hourly rate $18Monday start 10:00 PMMonday end 6:00 AMMonday break 30 min

You worked 7:30 h this week, with no overtime.

Hours this week
7.50
Overtime hours
0.00
Pay before tax
$135.00

Common questions

How many hours is 9 am to 5 pm?

It's 8 hours with no break, or 7.5 hours with an unpaid 30-minute lunch.

How many hours are worked in a year?

A full-time week of 40 hours, every week of the year, is 2,080 hours. Holidays and time off bring the hours you actually work down.

How many hours are worked in a month?

Spread over the year's twelve months, a full-time year of 2,080 hours is about 173.33 hours a month.

What is the formula for calculating time in Excel?

Put the start and end times in two cells and use =(B2-A2)*24 for decimal hours. For a shift that runs past midnight, use =MOD(B2-A2,1)*24.

Paid every two weeks?

Carry this week over as week 1 of a two-week card, with overtime worked out for each week.

Hourly rate $18.00Monday start 9:00 AMMonday end 5:30 PMMonday break 30 minTuesday start 9:00 AMTuesday end 5:30 PMTuesday break 30 minWednesday start 8:30 AMWednesday end 6:00 PMWednesday break 30 minThursday start 9:00 AMThursday end 5:30 PMThursday break 30 minFriday start 9:00 AMFriday end 5:30 PMFriday break 30 min

Open the biweekly card

More pay and hours calculators

Method and sources

Each calculator applies the published federal or state rule to the hours and pay you enter and rounds each amount to the nearest cent. Every step is shown, and every rule links to its official page with the date we checked it. Not legal or tax advice; the pages never decide whether you're exempt. Spot something wrong? Tell us and we will fix it and note the change.

  • The seven days are one workweek; a shift that ends after midnight counts on the day it started.
  • Enter only unpaid meal breaks: short rest breaks are paid time.
  • Overtime is worked out under the federal rule: hours over 40 in the workweek.
  • Each amount of pay is rounded to the cent; half a cent rounds up.